Special Requests
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By submitting this application for a public ribbon cutting ceremony ("Event"), the applicant ("Business") and all attendees agree to the following terms and conditions:
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By submitting this application for a public ribbon cutting ceremony ("Event"), the applicant ("Business") and all attendees agree to the following terms and conditions:
1. Public Nature of the Event
Public Access: The Business acknowledges and agrees that selecting "Yes - Public Ribbon Cutting" signifies consent for the Event to be open to the public, including members of the press, community leaders, and the general public.
Safety and Conduct: The Business is responsible for ensuring the safety and orderly conduct of all attendees at the Event location. The Business agrees to comply with all local ordinances, fire codes, and safety regulations.
Event Management: While the greater Williamsburg Chamber of Commerce will assist in promoting and attending the Event, the primary responsibility for the organization, execution, and any necessary permits or licenses for the Event (e.g., for serving food, amplified sound, or street closures) rests solely with the Business.
2. Photo and Video Release (Public Use)
Grant of Rights: The Business hereby grants greater Williamsburg Chamber of Commerce, its representatives, employees, and agents, the irrevocable, perpetual, worldwide, royalty-free, and unrestricted right to photograph, videotape, and otherwise record the Event, including the Business's premises, branding, products, services, and the likeness, voice, and performance of the Business's owners, employees, representatives, and any attendees present at the Event.
Purpose of Use: The Business agrees that these photographs, videos, and recordings (collectively, "Media") may be used by greater Williamsburg Chamber of Commerce for any and all lawful purposes, including, but not limited to:
Promotion and marketing of greater Williamsburg Chamber of Commerce and its services.
Publication in greater Williamsburg Chamber of Commerce's weekly newsletters, social media stories, website, annual reports, brochures, and other promotional materials.
Public relations and media outreach.
Archival and historical documentation.
Educational purposes.
No Compensation: The Business acknowledges that it will not receive any compensation, royalties, or other payment for the use of the Media, and hereby waives any right to inspect or approve the finished product or the use to which it may be applied.
No Obligation to Use: The greater Williamsburg Chamber of Commerce is under no obligation to use any Media captured at the Event.
Third-Party Presence: The Business acknowledges that third-party photographers, videographers, and members of the press may also be present at the Event and may capture their own Media. The greater Williamsburg Chamber of Commerce is not responsible for the actions or content captured by such third parties.
Right to Opt-Out (Individuals): While a public event, individuals who do not wish to be photographed or videorecorded should communicate this directly to the event staff or photographers on site, and make reasonable efforts to avoid being in captured media. However, the Business understands that the greater Williamsburg Chamber of Commerce cannot guarantee complete exclusion of individuals from wide-angle or crowd shots.
Consent for Minors: The Business represents and warrants that it has obtained all necessary consents from parents or legal guardians for any minors (under 18 years of age) who will be prominently featured or identifiable in the Media and grants the greater Williamsburg Chamber of Commerce permission to use their likeness as described herein.
3. Disclaimer of Liability
Event Responsibility: The greater Williamsburg Chamber of Commerce acts solely as a promoter and attendee for the Ribbon Cutting Event. The Business assumes all risk and liability for the Event, including, but not limited to, any injuries to persons, damage to property, or any other claims arising from or related to the Event.
Indemnification: The Business agrees to indemnify, defend, and hold harmless the greater Williamsburg Chamber of Commerce, its officers, directors, employees, and agents from and against any and all claims, liabilities, damages, costs, and expenses (including reasonable attorneys' fees) arising from or related to the Business's Ribbon Cutting Event, including any claims related to intellectual property infringement, personal injury, property damage, or violation of any laws or regulations.
4. Application Accuracy
The Business certifies that all information provided in this application is true, accurate, and complete to the best of their knowledge.
5. Governing Law
These terms and conditions shall be governed by and construed in accordance with the laws of the Commonwealth of Virginia, without regard to its conflict of laws principles.
By submitting this application, I confirm that I am an authorized representative of the Business, have read and understand these Terms and Conditions, and agree to abide by them.
I have read and agree to the Terms and Conditions.
No - private Ribbon Cutting - the GWCC will not promote it publicly or use photos/videos in pre or post event marketing.